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Electronic invoicing is a form of electronic billing. E-invoicing methods are used by trading partners, such as customers and their suppliers, to present and monitor transactional documents between one another and ensure the terms of their trading agreements are being met. These documents include invoices, purchase orders, debit notes, credit notes, payment terms and instructions, and remittance slips. A true E-Invoice can be defined as the following: Structured invoice data issued in Electronic Data Interchange (EDI) or XML formats and structured invoice data issued using standard Internet-based web forms. These documents can be exchanged in a number of ways including EDI, XML, or CSV files.〔GXS. (n.d.). Lost? Don't Know What to look for in an e-invoiceing solution? Retrieved from GXS: http://www.gxs.co.uk/eBooks/eInvoicing/e-invoicing_ebook_uk.pdf〕 They can be uploaded using emails, virtual printers, web applications or FTP sites. The company may use imaging software to capture data from PDF or paper invoices and input it into their invoicing system. This streamlines the filing process while positively impacting sustainability efforts. Some companies have their own in-house e-invoicing process, however many companies hire a third party company to implement and support e-invoicing processes and to archive the data on their own servers.〔US Bank, Scott Hesse. (2010, August 9). Electronic invoice Presentment and Payment (EIPP): Streamlining the payment Process. Retrieved from nasact: http://www.nasact.org/conferences_training/nasact/conferences/AnnualConferences/2010AnnualConference/CS7_Hesse.pdf〕 E-invoicing includes a number of different technologies and entry options and is used as an umbrella term to describe any method by which an invoice is electronically presented to a customer for payment.〔tieto. (2009). The future of E-invoicing, Pg. 5. Retrieved from digitdoc: http://www.digitdoc.hu/downloads/e_invoicing.pdf〕 To enable e-invoicing, there must be an existing method of viewing the transactions, typically an ERP or accounting system. Routing and rules must be established in a project specification. This typically involves members of accounts payable, IT, and sometimes procurement. Once routing is established to the system, validation rules can be set up to reduce the amount of invoice exceptions. Further validation can be set up to automatically reject errors, three-way match invoices, purchase orders, and other documents, and notify suppliers of acceptance or rejections. Once the e-invoicing spec is finalized and testing is complete, the business's suppliers are connected electronically, and the e-invoicing system is ready. 〔E-Invoicing and Supplier Connectivity. (2015). Transcepta. Retrieved from transcepta: http://www.transcepta.com/wp-content/uploads/2015/05/Transcepta-Building-the-Business-Case-for-E-Invoicing-and-Supplier-Connectivity.pdf〕 == Why E-invoicing? == The main responsibility of the accounts payable department is to process and review transactions from its suppliers. In other words, it is the accounts payable department's job to ensure all outstanding invoices from its suppliers are approved, processed, and paid. Processing an invoice includes recording important data from the invoice and feeding it into the company’s financial or bookkeeping systems. After the feed is accomplished, the invoices must go through the company's business process to be paid.〔Accounting Tools. (2013). Accounts Payable Controls. Retrieved from accountingtools: http://www.accountingtools.com/accounts-payable-controls〕 While this process is simple, it can become very difficult for companies with many trading partners to keep track of all transaction documents. The department can become overwhelmed with paper invoices and other forms. Inundation can lead to a host of problems including human error during data entry, lost invoices, late payments, invoice duplication, and even double payments.〔The Aberdeen Group: Scott Pezza, w. j. (2010, October). The E-payables Solution Selection Report: A Buyer's Guide to Accounts Payable optimization, page 4. Retrieved from www.adp.com: http://www.adp.com/p2p/pdf/White_Papers/Aberdeen_ePayables_Solution.pdf〕 By centralizing all transaction documents in one location on a web server so they can be easily found and processed, electronic invoicing can be a very useful tool for the AP department. Electronic invoicing allows vendors to submit invoices over the internet and have them automatically routed for processing. With e-invoicing, invoice arrival and presentation is nearly immediate. Invoices can be therefore paid sooner and the amount of time and money it takes to process them is reduced.〔The Institute of Financial Operations. (2012). A shift toward e-invoicing ecosystems, pg. 6. Retrieved from baseware: http://www.basware.com/sites/default/files/restricted/2012-global-e-invoicing-study.pdf?rrt=21〕 Respondents to the 2012 global e-invoicing study stated that 56% of businesses experienced higher cost saving per invoice by implementing sophisticated e-invoice systems (sending/receiving XML e-invoices, using point-to-point connections, using third-party web service/portals) than those that didn't implement them.〔 抄文引用元・出典: フリー百科事典『 ウィキペディア（Wikipedia）』 ■ウィキペディアで「E-invoicing」の詳細全文を読む スポンサード リンク
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